Membership software your secretariat and members will both use
Professional associations run on membership. MemberGuard handles applications, dues, member documents and event registration, so your secretariat can spend less time on admin.
Subject: Your membership renews on {{membership.expiresOn}}
Dear {{member.firstName}},
Your {{membership.tier}} membership renews on {{membership.expiresOn}}. You can pay by PayNow or card here: {{payment.url}}
The Committee
Emails to Lim Wei Ming
Your membership renews on 15 Oct
Sent
Invoice INV-00412 — S$120.00
Sent
You're booked: Annual Dinner 2026
Sent
Receipt RCT-00388
Bounced
The day-to-day problems we fix
If any of this sounds familiar, MemberGuard can help.
Membership data locked in a legacy system nobody wants to touch
Members can't update their own details without emailing the secretariat
Applications are approved over email, with no record of who decided
Finance re-keys every subscription payment into the accounts
What you get with MemberGuard for associations
Applications with review stages
Applicants fill in your form and upload supporting documents. Each application passes through the stages you set — for example, secretariat verification, then committee approval.
Member self-service
Members sign in with an emailed code to update the details you allow, upload requested documents, pay invoices and book events.
Groups for chapters and committees
Put members into groups — regional chapters, special-interest groups, committees — and nest them as your structure needs. Report and filter by group.
Finance that reaches Xero
Subscriptions, event fees, credit notes and refunds sync one way to Xero, mapped to your own revenue accounts.
Built for Singapore
Member data is hosted in Singapore on AWS (ap-southeast-1), in a database of its own. Members pay by PayNow or card, or by GIRO through your bank.
Frequently asked by associations
Yes. Each tier has its own fees (joining, renewal and rejoining), each with an effective date, and its own term — annual, fixed end date or lifetime.
Yes. Member records can be imported from a CSV export, and payment history, documents and event history can be migrated with our help as a one-time assisted migration.
Yes. You define the review stages and which roles decide each one. Every decision is recorded with who made it and when.
Also built for
Nonprofit Membership Software
Your mission isn't member admin. MemberGuard keeps member records accurate, collects subscriptions, runs your events and limits who can see personal data — at a price a small team can justify.
Learn moreClub Management Software
Stop juggling spreadsheets, WhatsApp groups and PayNow screenshots. MemberGuard gives your committee one place for member records, renewals, dues and events — and it stays put when the committee changes.
Learn moreAlumni Management Software
MemberGuard gives alumni a digital membership card, a portal to keep their own details current, and a simple way to book reunions.
Learn moreSee MemberGuard with your own membership rules
Book a demo and we'll walk through how your members join, renew, pay and come to events — using your tiers and fees.